by freelance contributor Sally Perkins

The All-Inclusive Kit For Planning A Work Event

Large Conference room set up with Big screens for Event !

From the DJ down to the decorations, you’ve planned everything for your work event. But when the keynote speaker comes up to give their much-awaited speech, no one can hear him or her because you completely forgot to bring the speakers. After all the hard work that goes into planning an event, you don’t want something simple to ruin the night. So, check your checklist and be sure to pack these essential items for your next work event.

The audio system                 

Depending on where you host your event, you may have your audio system already installed. However, it’s best to bring your own just in case the system isn’t compatible with your laptop or other event equipment. You will want to test the audio interface to make sure it works prior to arriving at the venue. Also, be sure to double check to see if your mics are working and that they are compatible with the sound system.

Your laptop

Don’t rely on the venue providing you with computer equipment. You should bring your laptop in case there is nothing available. This also ensures that your presentations will display exactly as you meant it to be shown. Sometimes venue computers don’t have the same Microsoft package as you and therefore, it may not open your files properly.

Backup USB drive

Sometimes we rely too much on technology and it ultimately lets us down. We’ve all been there and know how it feels when we can’t pull up the PowerPoint online, our laptop dies, or we simply forgot to email ourselves the attachment. To prevent any disappointment, be sure to pack up your presentations. Put all your files on a USB drive and keep it in your backpack for emergencies.

HDMI cords

HDMI cords are extremely light and easy to carry in any bag. They can also be a lifesaver during any work event. If you’re using a Mac to project any of your information, you will also want to ensure you bring an Apple HDMI to DVI adapter. Macs are not compatible with many installed projectors and therefore need an adapter to work.

Extra batteries

We live in a world that is fueled by power. When we run out of power, we completely freak out. You don’t want to have a meltdown during your event, so be sure you bring extra sources of power. This can be batteries for your computer mouse or the charging cord for your laptop or phone.

Don’t let all your hard work and planning go to waste. Be sure you’re completely prepared for your event and pack everything you need beforehand.